Accessibility. Conference Center facilities are designed to include the full participation and enjoyment of people with physical disabilities as well as those who are not fluent in English. Meeting rooms and restrooms are wheelchair accessible. Assisted listening devices are available for the deaf and hearing impaired. Simultaneous interpretation equipment is available in some rooms. A list of recommended interpreters for most commonly used languages in California is available upon request.
Alcohol. Wine and beer (no spirits) may be served with a meal or catered reception as long as there are no events taking place within the Conference Center involving youth under the legal drinking age. Organizations wanting to serve alcohol at events must obtain permission from the Events Manager at the time of booking.
Animal access. Guide dogs and assistance animals for people with disabilities are permitted in the Center but must be on leash at all times and muzzled, if necessary. No other animals are permitted.
Cancellations. Organizations must notify the Center Events Manager about a cancellation a minimum of three (3) business days before the scheduled date of an event or they will forfeit their deposit. Repeated cancellations may result in loss of all future access to the Center’s services.
Cellular phones. Use of cell phones is restricted to the lobby and outdoor areas to minimize disruption to meetings and working staff.
Deposit. A security deposit is required. Deposits will be returned within a reasonable time following your event, provided no equipment or facility damage was incurred. Deposits may be submitted and kept on file for frequent requesters.
Event restrictions. Eligible organizations include:
- Nonprofit organizations that are exempt under Section 501(c)(3) of the Internal Revenue Code and are classified as “not a private foundation” under Section 509(a)
- Independent, sponsored projects of a Section 501(c)(3) nonprofit organization acting as a fiscal sponsor
- Government and public agencies
- The Center is not available for commercial, political, religious, private or family events.
- Conference Center facilities may not be used for proselytizing or for events whose primary focus is religious worship and instruction. Faith-based organizations whose efforts fit within The Endowment’s goals are welcome to use the Oakland Conference Center.
Fees for event admission. Organizations using the Center may only charge an admission or meeting fee to cover such direct meeting costs as materials, speaker fees or catering.
Financial sponsorship of events. Organizations using the Center may solicit additional outside philanthropic sponsorship solely to cover direct expenses of events. The Center for Healthy Communities prohibits sponsorship by alcohol or tobacco-related companies. Corporate sponsorship requires special permission by the Events Manager.
Media. Any media presence at the Conference Center requires approval of The California Endowment’s Communications and Public Affairs Department. Users must notify the Conference Center staff if they are inviting or expect news media.
Public transportation. Users are strongly encouraged to distribute information about available modes of public transportation to their guests and to arrange carpools.
Smoking. Smoking is prohibited in all areas of the Conference Center.
Business support services. Conference Center staff can only assist with limited photocopying, sending of faxes and access to telephones. Because Center staff may not always be available, users should bring adequate materials and staff to support their events.
Technical support. Staff is also available to help with initial guidance and setup of audiovisual equipment. The business center is intended for the use of OCC guests.