Position: Program Associate – Communications

Position Summary:

The Program Associate will support the Communications Director and Program Managers to advance the strategic implementation of Building Healthy Communities through a range of administrative activities and program activities. The type of activities program associates are responsible for include, but are not limited to, administrative support, grant-making, grant/contract monitoring, assisting grantees/contractors with grants/contract proposals, contractor invoice review and analytical and research support, assisting with the development and execution of strategic communications activities, and providing consultation, technical assistance, information, and other support to strengthen capacity of grantees to engage in narrative change and communications.  The ideal candidate will be able to think and react strategically in response to continually evolving organizational priorities and opportunities. The will thrive in a dynamic environment that involves relationship building with diverse constituencies and in a team environment. The position will be in either Sacramento or Los Angeles and will report into the Sr. Program Manager in Los Angeles.

Position Responsibilities:
  • Develops deep knowledge and understanding of grants, Direct Charitable Activities (DCA) and Master Services Agreement (MSA) contracts and contract lifecycle.
  • Analyzes solicited grant proposals and reviews contractor invoices for compliance with contract terms and the endowment’s policies.
  • Prepares contractor invoice packets for Program Manager approval.
  • Monitors contractor invoicing against contract budgets.
  • Works in conjunction with Director and Program Managers and contract/grant applicants to develop and submit contract/grant proposals.
  • Analyzes solicited grants/contract proposals with Director and Program Managers and conducts necessary due diligence.
  • Participates in meetings with Director and Program Managers to discuss grant/contract proposals.
  • Provides regular updates to Director and Program Managers regarding status of contract applications documents and of active contracts.
  • Tracks and manages department budgets as requested by Director.
  • Supports the effective and timely delivery of information and technical assistance to contractors and other key partners.
  • Research, communications, meetings, project management and other support:
  • Responds to programmatic inquiries from within and outside the foundation.
  • Participates in meetings, conferences, convenings and other relationship-building activities.
  • Provides analytical and research support to Program Managers
  • Assists in communication and implementation of TCE directed/generated internal and external projects such as events, conferences and community forums.
  • Works in conjunction with Director/Program Managers to develop and support partnerships and projects with grantees.
  • Identifies and highlights contractor achievements for inclusion in TCE external communications
  • Applies project management skills, to include meeting coordination and follow-up, note-taking at meetings, creating project timelines and tracking follow-up activities.
  • Participates in workgroups within the department and across the organization
  • Assists with TCE external communications, including working with Directors/Program Managers to develop messages and content for social and digital media, write blog posts and commentaries, and work with grantees to solicit content about their work and strategies.
  • Completes special projects as assigned.  Activities may require some travel.
Qualifications:
  • Strong administrative skills.
  • Proficiency in Microsoft Office, including Outlook.
  • Intermediate Excel skills preferred.  Ability to learn new systems and adapt to changing environment.
  • Strong writing and analytical skills, as well as the ability to synthesize information
  • Ability to communicate verbally and in writing with diverse populations.
  • Strong organization and multi-tasking skills, experienced balancing and adhering to deadlines.Ability to work flexible work hours.
Minimum Education:
  • Coursework in health, social science, public policy or related subjects helpful.
  • Undergraduate degree preferred.
Minimum Experience:
  • Two to four years of administrative support experience required.
  • Two to four years of successful experience in health care research and analysis in a community setting and/or two to four years of successful work experience with grassroots organizations engaged in advancing social change.
  • Experience at a grant making organization helpful.
  • Experience in contract, budget and/or project monitoring preferred.
About The California Endowment

The California Endowment, a private, statewide health foundation, was established in 1996 to expand access to affordable, quality health care for underserved individuals and communities, and to promote fundamental improvements in the health status of all Californians. Headquartered in downtown Los Angeles, The Endowment has regional offices in Sacramento, Oakland, Fresno and San Diego, with program staff working throughout the state. The Endowment challenges the conventional wisdom that medical settings and individual choices are solely responsible for people’s health. The Endowment believes that health happens in neighborhoods, schools, and with prevention. For more information, visit The Endowment’s Web site at www.calendow.org

APPLICATION PROCESS:

Please email your resume to HRresumes@calendow.org and include a cover letter describing how you helped advance health and social change through your work at the community level.

The California Endowment is an equal opportunity employer and welcomes a diverse candidate pool.