JOB DESCRIPTION

Position: Program Associate – Communications

 

Position Summary:

The Program Associate will support the Communications Program Managers to advance the strategic implementation of Building Healthy Communities through a range of administrative activities. The type of activities program associates are responsible for include, but are not limited to, administrative support, contract monitoring, assisting contractors with contract proposals, contractor invoice review and analytical and research support., The ideal candidate will be able to think and react strategically in response to continually evolving organizational priorities and opportunities. They will thrive in a dynamic environment that involves relationship building with diverse constituencies and in a team environment.  Program Managers will be responsible for the day to day assignments provided to the program associate.

Position Responsibilities:
  • Develops deep knowledge and understanding of Direct Charitable Activities (DCA) and Master Services Agreement (MSA) contracts and the contract lifecycle.
  • Reviews contractor invoices for compliance with contract terms and the endowment’s policies.
  • Prepares contractor invoice packets for Program Manager approval.
  • Monitors contractor invoicing against contract budgets.
  • Works in conjunction with Program Managers and contract applicants to develop and submit contract proposals.
  • Analyzes solicited contract proposals with Program Manager and conducts necessary due diligence.
  • Participates in meetings with Program Managers to discuss contract proposals.
  • Provides regular updates to Program Managers regarding status of contract applications documents and of active contracts.
  • Tracks and manages department budgets as requested by Program Managers.
  • Supports the effective and timely delivery of information and technical assistance to contractors and other key partners.
Research, communications, meetings, project management and other support:
  • Responds to programmatic inquiries from within and outside the foundation.
  • Provides analytical and research support to Program Managers.
  • Identifies and highlights contractor achievements for inclusion in TCE external communications
  • Applies project management skills, to include meeting coordination and follow-up, note-taking at meetings, creating project timelines and tracking follow-up activities.
  • Participates in workgroups within the department and across the organization
Qualifications:
  • Strong administrative skills.
  • Proficiency in Microsoft Office, including Outlook.
  • Intermediate Excel skills preferred. Ability to learn new systems and adapt to changing environment.
  • Strong writing and analytical skills, as well as the ability to synthesize information.
  • Ability to communicate verbally and in writing with diverse populations.
  • Strong organization and multi-tasking skills, experienced balancing and adhering to deadlines.
Minimum Education:
  • Undergraduate degree preferred.
Minimum Experience:
  • Two to four years of administrative support experience required.
  • Experience at a grant making organization helpful.
  • Experience in contract, budget and/or project monitoring preferred.

 

About The California Endowment

The California Endowment, a private, statewide health foundation, was established in 1996 to expand access to affordable, quality health care for underserved individuals and communities, and to promote fundamental improvements in the health status of all Californians. Headquartered in downtown Los Angeles, The Endowment has regional offices in Sacramento, Oakland, Fresno and San Diego, with program staff working throughout the state. The Endowment challenges the conventional wisdom that medical settings and individual choices are solely responsible for people’s health. The Endowment believes that health happens in neighborhoods, schools, and with prevention. For more information, visit The Endowment’s Web site at www.calendow.org.

Application Process: Please email your resume to HRresumes@calendow.org and include a cover letter describing how you helped advance health and social change through your work at the community level.