Senior Administrative Assistant
The Senior Administrative Assistant works independently to provide complex, comprehensive and sometimes confidential administrative support to senior leadership, program managers, and staff assigned to The Endowment’s regional teams. Performs comprehensive duties specific to the assigned department function. This position is in the Fresno office and supports the Central Region and the region’s team.
- Answers the telephone promptly, responds to inquiries and requests for information, provides assistance or directs calls to the appropriate party in a timely manner.
- Reads and responds to incoming correspondence and prepares outgoing communications.
- Manages the flow of information from multiple sources into the departments or team; prioritizes and delegates activities, coordinates responses and ensures appropriate documentation is maintained at all times.
- Maintains calendars and synchronizes with master department calendar as needed; makes necessary arrangements for appointments, meetings, seminars, conferences or travel in a timely manner.
- Routinely schedules appointments and other events, notifying all participants in a timely manner.
- Makes travel arrangements and prepares and processes expense reports.
- Provides logistical support to meetings and other events to ensure successful outcomes; locates meeting sites, research and obtains competitive hotel rates, arranges catering, audiovisual/virtual platform, and other room/meeting requirements, may provide other meeting support such as agenda and materials preparation, attend meetings and record and distribute minutes or other meeting documentation.
- Accurately enters, monitors, and updates data and maintains the integrity of relevant administrative, program, grants management, and related databases.
- Edits and types a variety of correspondence, memos and check requisitions and effectively composes other routine correspondence.
- Gathers and synthesizes data and prepares complex reports including charts, graphs and tables for review and approval.
- Monitors supply levels and maintains adequate inventory to ensure maximum productivity.
- Creates and maintains functional filing systems (electronic and hard copy).
- In the absence of leadership, exercises initiative and judgement in responding to customer concerns (both internal and external) or, if unable to assist, promptly refers to the appropriate party or department and follows up to ensure problem resolution.
- Assists and supports special projects as assigned.
- Sends out the link to apply for grants to potential grantees and relevant correspondence to funded grantees.
- Proficiency in Microsoft Office and experience in electronic scheduling, travel arrangements and reimbursement processes.
- Experience in setting up WebEx and Zoom webinars and video conferencing.
- Strong interpersonal and communication skills.
- Excellent organizational skills and the ability to work independently.
- High School diploma or equivalent
- Bachelor Degree a plus
- Three to five years administrative support experience in a multitask, deadline-oriented environment; preferably in grant making, nonprofit or related institution
WHO WE ARE
The California Endowment is a private, statewide health foundation established in 1996 whose mission is to expand access to affordable, quality health care for underserved individuals and communities, and to promote fundamental improvements in the health status of all Californians. We’re changing the narrative around health to ensure health and justice for all. And each day we, along with our community partners, seek ways to improve the state of health in California.
Headquartered in downtown Los Angeles, we have regional offices in Sacramento, Oakland, Fresno and San Diego, with program staff working throughout the state. We challenge the conventional wisdom that medical settings and individual choices are solely responsible for people’s health. Instead, we believe that health happens in neighborhoods, schools and with prevention.
OUR CORE VALUES
- We believe every Californian deserves health, wellness and Health.
- We are committed to diversity, inclusion, mutual respect and transparency.
- We value youth leadership and champion marginalized voices.
- We recognize the impact of trauma on both individual and community health outcomes.
- We value learning through action.
And just as our values drive our work outside of the foundation, our Code of Ethics drives how we conduct ourselves inside the foundation, with the goal of creating a healthy, productive workplace.
Please submit a compelling cover letter and resume to HRresumes@calendow.org. Please reference “Senior Administrative Assistant” in the subject line.